ChatGPT Prompts for Business & Productivity

57 prompts · Free prompts for ChatGPT, Claude and Gemini

Use these prompts to get through everyday work faster: summarizing meetings, planning projects, drafting reports, comparing options and making decisions.

Every prompt has [brackets] for your own details. Copy one, paste it into ChatGPT, Claude or Gemini, and refine the answer in the same conversation.

Business & Productivity

30-60-90 Day Onboarding Plan

Create a 30-60-90 day onboarding plan for a new [ROLE] joining [TEAM/COMPANY]. For each phase, list learning goals, key relationships to build, early wins, and how success will be measured.

Business & Productivity

Budget Variance Explainer

Explain the differences between budget and actuals in this data: [BUDGET VS ACTUAL DATA]. Highlight the 3 biggest variances, give likely causes, and suggest what to check or change next month.

Business & Productivity

Business Idea Validator

Evaluate this business idea: [IDEA]. Assess the problem, target customer, existing alternatives, and revenue model. List the 5 riskiest assumptions and a cheap test for each that I can run in two weeks.

Business & Productivity

Business name brainstorm

Generate 20 name ideas for a [TYPE OF BUSINESS] that [WHAT IT DOES] for [TARGET AUDIENCE]. For each: the name, a one-line rationale, and a domain availability note (assume .com). Mix of: descriptive, abstract/evocative, portmanteau, and invented words. Avoid overused startup naming patterns.

Business & Productivity

Business plan one-pager

Write a one-page business plan for [BUSINESS IDEA]. Sections: (1) The Problem, (2) The Solution, (3) Target Market, (4) Revenue Model, (5) Key Differentiator, (6) Next 3 Steps. Keep each section to 2-3 sentences. Be specific, not generic.

Business & Productivity

Client Proposal Writer

Write a professional project proposal for [CLIENT] for a [PROJECT TYPE] project. Include executive summary, scope, timeline, deliverables, and pricing section.

Business & Productivity

Cold Outreach Email

Write a cold outreach email to [TARGET] about [OFFER]. Keep it under 150 words, lead with their pain point, show social proof, and end with a low-friction CTA.

Business & Productivity

Competitor Pricing Comparison

Compare the pricing models of [COMPANY] and these competitors: [COMPETITORS]. Use this info: [PRICING DETAILS]. Show a table of plans, price points, and limits, then point out where we are over- or under-priced and one positioning opportunity.

Business & Productivity

Contract Review Checklist

Create a checklist of what to look for when reviewing a [TYPE OF CONTRACT], such as payment terms, scope, termination, liability, and renewal. For each item, say why it matters and what to question. This is not legal advice, so remind me to have a lawyer review anything important.

Business & Productivity

Customer Discovery Interview Guide

Create an interview guide for talking to [TARGET CUSTOMER] about [PROBLEM AREA]. Give 10 open-ended questions that uncover real behavior and past experience rather than opinions, plus 3 follow-up probes and what to avoid asking.

Business & Productivity

Customer Segmentation Helper

Based on this customer information: [CUSTOMER DATA OR DESCRIPTION], suggest 3-4 meaningful customer segments. For each, describe who they are, what they need, how to reach them, and which product or message fits best.

Business & Productivity

Daily Priority Planner

Turn this list of tasks into a prioritized plan for today, using the Eisenhower matrix (urgent/important): [TASK LIST].

Business & Productivity

Debt Payoff Strategy

I have these debts: [LIST DEBTS WITH BALANCES AND INTEREST RATES]. I can put [EXTRA MONTHLY AMOUNT] toward debt payoff. Compare the avalanche vs snowball method for my situation, show a payoff timeline for each, and recommend which to use.

Business & Productivity

Decision Matrix Builder

Help me decide between [OPTION A] and [OPTION B] for [DECISION], using a weighted decision matrix across 3-4 factors that matter to me.

Business & Productivity

Decision-making framework

Help me decide between these options: [LIST OPTIONS]. Key factors that matter to me: [LIST FACTORS]. Give me: (1) pros and cons of each option against my factors, (2) what I might be missing or assuming, (3) a direct recommendation with reasoning. Don't hedge — commit to a view.

Business & Productivity

Delegation Planner

Given this list of my responsibilities: [LIST], suggest which tasks I should delegate, to whom by role, and how to hand each one off clearly.

Business & Productivity

Executive Summary Creator

Write a one-page executive summary for a [DOCUMENT TYPE] about [TOPIC]. Cover the key problem, proposed solution, top 3 findings or recommendations, and expected outcomes. Use clear business language for a C-suite audience.

Business & Productivity

Freelance Rate Calculator

Help me calculate my freelance rate. My desired annual income is [AMOUNT], I work roughly [HOURS] billable hours per week, and my monthly business expenses are [EXPENSES]. Factor in taxes (~[TAX RATE]%), vacation time, and unpaid admin hours. Suggest hourly and project-based rates.

Business & Productivity

Goal-Setting Reality Check

Here is my goal: [GOAL] and my deadline: [DEADLINE]. Check whether it is realistic given [MY CONSTRAINTS]. Break it into milestones, point out what is likely to go wrong, and suggest a smaller version if the original is too ambitious.

Business & Productivity

Habit Tracker Designer

Design a simple habit tracker for building these habits: [HABITS]. Suggest a realistic weekly structure and one way to handle missed days without quitting.

Business & Productivity

Hiring Scorecard Builder

Build an interview scorecard for a [ROLE] hire. List 5-6 key competencies, what a strong and a weak answer looks like for each, a 1-5 rating scale, and 2 questions per competency.

Business & Productivity

Household Budget Planner

Create a monthly budget plan for a household with income of [AMOUNT] and these expense categories: [CATEGORIES]. Flag anywhere spending looks high relative to typical guidelines.

Business & Productivity

Inbox Triage Plan

I have [NUMBER] unread emails and [TIME AVAILABLE] to deal with them. Give me a triage system: how to sort by urgency, which to answer, delegate, schedule, or delete, and 3 template replies for common cases like [COMMON EMAIL TYPES].

Business & Productivity

Interview Question Preparer

Prepare me for a [JOB TITLE] interview at [COMPANY TYPE]. Generate 10 likely behavioral and technical questions, then help me craft strong STAR-format answers using my background: [BRIEF BACKGROUND]. Include 3 smart questions I should ask the interviewer.

Business & Productivity

Investment Research Brief

Write an investment research brief on [COMPANY/ASSET]. Cover: business model overview, key financials (revenue, margins, growth), competitive moat, major risks, recent news catalysts, and a bull vs bear case summary. Note I should do my own due diligence.

Business & Productivity

Job description

Write a job description for a [JOB TITLE] at [COMPANY TYPE]. The role involves: [KEY RESPONSIBILITIES]. We're looking for someone who: [QUALIFICATIONS]. Tone: engaging and human — no corporate clichés. Structure: role overview (2 sentences), what you'll do (5-7 bullets), what we're looking for (5-6 bullets), why join us (3-4 bullets).

Business & Productivity

Job Description Writer

Write a job description for a [JOB TITLE] at a [COMPANY TYPE]. Include a compelling overview, 5 key responsibilities, 5 required qualifications, 3 nice-to-have skills, and a brief section on culture and benefits.

Business & Productivity

Market Size Estimator

Help me estimate the market size for [PRODUCT/SERVICE] in [REGION]. Walk through a bottom-up estimate (number of customers × price) and a top-down check, state every assumption, and show a low, base, and high case. Note that I should verify the numbers with real data.

Business & Productivity

Meal Plan Generator

Create a 7-day meal plan for someone who is [DIETARY PREFERENCE] and wants to [HEALTH GOAL]. Include breakfast, lunch, dinner, and 2 snacks per day. Add estimated calories per meal, a shopping list, and simple 15-minute meal prep tips.

Business & Productivity

Meeting Agenda Creator

Create a 60-minute meeting agenda for [PURPOSE] with [NUMBER] attendees. Include objectives, agenda items with time allocations, and an action items template.

Business & Productivity

Meeting Notes to Action Items

Turn these meeting notes into a clear list of action items: [NOTES]. For each item give the owner, the deadline (or "TBD"), and the next step. Flag anything that was discussed but not decided.

Business & Productivity

Negotiation Prep Assistant

Help me prepare for a negotiation with [PARTY] over [TERMS]. Suggest my likely best opening ask, my walk-away point, and 2 concessions I could offer.

Business & Productivity

OKR Drafting Assistant

Help me draft OKRs for [TEAM/PERSON] for [QUARTER], given this priority: [PRIORITY]. Suggest 1 objective and 3 measurable key results.

Business & Productivity

Performance Review Writer

Write a professional performance review for an employee in the [ROLE] role. They excelled at [STRENGTHS] but need improvement in [AREAS]. Tone should be constructive and motivating. Include 3 goals for next quarter.

Business & Productivity

Personal Finance Budget Planner

Create a monthly budget plan for someone earning [INCOME] with these fixed expenses: [EXPENSES]. Their financial goals are [GOALS]. Use the 50/30/20 rule as a starting framework, identify areas to cut, and suggest a savings automation strategy.

Business & Productivity

Pricing strategy

Help me think through pricing for [PRODUCT/SERVICE]. My current thinking: [PRICE OR RANGE]. Target customer: [CUSTOMER]. Competitors and their pricing: [COMP PRICING]. Ask me any clarifying questions first, then recommend 3 pricing tiers (low/mid/premium) with rationale, and suggest which to lead with and why.

Business & Productivity

Process Improvement Finder

Review this process: [PROCESS DESCRIPTION]. Find the 5 biggest sources of delay, waste, or error, and suggest one practical fix for each. Rank the fixes by effort versus impact.

Business & Productivity

Product Requirements Draft

Write a first-draft product requirements document for [FEATURE]. Include the problem, goals and non-goals, user stories, functional requirements, success metrics, and open questions for the team.

Business & Productivity

Project Kickoff Checklist

Create a project kickoff checklist for [PROJECT TYPE], covering scope, stakeholders, timeline, and communication plan.

Business & Productivity

Quarterly Business Review Outline

Create an outline for a quarterly business review for [TEAM/COMPANY] using these results: [RESULTS]. Include performance vs goals, what drove the results, lessons learned, risks, and 3 priorities for next quarter. Suggest which charts to include.

Business & Productivity

Remote Team Communication Guidelines

Write communication guidelines for a remote team of [SIZE] people across [TIME ZONES]. Cover which channel to use for what, expected response times, meeting etiquette, and how to document decisions. Keep it to one page.

Business & Productivity

Retrospective Facilitator

Design a 45-minute retrospective for a team that just finished [PROJECT/SPRINT]. Give a simple format, 5 discussion questions, a way to keep it blameless, and a method to turn the discussion into 3 concrete actions.

Business & Productivity

Risk Register Builder

Create a risk register for [PROJECT], listing the top 6 risks, their likelihood and impact, and a mitigation plan for each.

Business & Productivity

Side Hustle Planner

I have [HOURS] free hours per week and these skills: [SKILLS]. Suggest 5 realistic side hustle ideas, with startup cost, how to get the first customer, and expected effort. Then recommend one and outline a 4-week launch plan.

Business & Productivity

Sleep Routine Designer

Design a 60-minute wind-down bedtime routine for someone who struggles with [SLEEP ISSUE: falling asleep/staying asleep/racing thoughts]. Include: screen-free activities, relaxation techniques, environment tips, and a schedule starting 1 hour before [BEDTIME].

Business & Productivity

SOP Writer

Write a standard operating procedure for [PROCESS], with numbered steps, who's responsible for each, and common mistakes to avoid.

Business & Productivity

Stakeholder Update Summary

Summarize this project information into a stakeholder update for [AUDIENCE]: [DETAILS]. Lead with the bottom line, then progress, risks, and the decision or support you need. Use plain language and no jargon.

Business & Productivity

Standard Operating Procedure

Write a clear, step-by-step SOP for [PROCESS]. Format: numbered steps, written so a new employee can follow without prior knowledge. Include a "What you need before starting" section and a "Definition of done" at the end.

Business & Productivity

Summarize a long document

Summarize the following document in 3 formats: (1) a 3-sentence executive summary for someone with 30 seconds, (2) a 5-bullet key points list, (3) a one-line tweet-length summary. Document: [PASTE]

Business & Productivity

SWOT analysis

Conduct a SWOT analysis for [BUSINESS/PRODUCT/IDEA]. Be specific — avoid vague generalities. For each quadrant give 4-5 concrete, actionable points. Then write a 100-word strategic summary: what should this business focus on given this SWOT?

Business & Productivity

SWOT Analysis Generator

Perform a detailed SWOT analysis for [COMPANY/PROJECT] in the [INDUSTRY] industry. List 4 Strengths, 4 Weaknesses, 4 Opportunities, and 4 Threats, with a 1-sentence explanation for each point.

Business & Productivity

Time Audit Analyzer

Review this log of how I spent my time this week: [TIME LOG]. Identify the biggest time drains and suggest 3 changes to reclaim time.

Business & Productivity

Travel Itinerary Planner

Plan a [X]-day itinerary for a trip to [DESTINATION], balancing [INTERESTS, e.g. food, museums, relaxation], with a rough daily schedule.

Business & Productivity

Vendor Comparison Matrix

Build a comparison matrix for choosing between [VENDOR/TOOL A, B, C] for [PURPOSE], scoring each on 3-4 criteria.

Business & Productivity

Weekly Planner Builder

Create a detailed weekly plan for achieving [GOAL]. I have [HOURS] hours per day available. Use time-blocking, prioritize by impact, and include buffer time.

Business & Productivity

Weekly Team Update Writer

Write a weekly team update from these notes: [NOTES]. Use four short sections: wins, in progress, blockers, and priorities for next week. Keep it under 200 words and easy to skim.

Business & Productivity

Workout Plan Creator

Create a [TIMEFRAME] workout plan for a [FITNESS LEVEL] person whose goal is [GOAL]. They have access to [EQUIPMENT]. Include: weekly schedule, exercises with sets/reps/rest, warm-up and cool-down routines, and progression tips.

More prompt categories

Frequently asked questions

What can I use ChatGPT for at work?

Common uses are summarizing long documents, drafting reports and agendas, brainstorming plans, and turning rough notes into clear action items. Always check facts and figures before you share the result.

How do I get better answers for business tasks?

Tell the AI your role, your goal and who the output is for, and paste your real notes or data. Then ask for a specific format such as a table, a short memo or a checklist.

Are these prompts free, and do they work in Claude and Gemini?

Yes, every prompt is free to copy and needs no account. They are written in plain language, so they work in ChatGPT, Claude, Gemini and most other AI assistants.

Free tools and guides

GuideBest AI Prompts for Freelancers: 60+ Ready-to-Use Prompts by Job Type